Administrative Assistant, Isotope Science and Engineering Directorate
Oak Ridge, TN Oak Ridge, TN Estimated:
$50.
1K - $63.
4K a year Estimated:
$50.
1K - $63.
4K a year 1 day ago 1 day ago 1 day ago Requisition Id 11251 Overview:
We are seeking an Administrative Assistant who will provide administrative support within the Isotope Science and Engineering Directorate at Oak Ridge National Laboratory (ORNL).
As part of our team, you will Major Duties/
Responsibilities:
Assist managers in managing communications through access and response to email requests actions.
Assist in managing meetings, including establishing priorities and resolving scheduling of personnel, conference rooms, vehicles, and other resources.
Assist the manager with the recruiting and hiring process, including coordination of interview schedules, site access and onboarding.
Assist managers and staff in coordinating visits, including coordinating travel according to ORNL guidelines, coordinating site access, and setting and managing agendas and seminars.
Manage information flow and communications with external and internal contacts including setting up appointments and calendar invitations.
Prepare and review a variety of written materials per company policy and guidelines.
Coordinate and prepare domestic and international travel requests, including reservations, conference registration, transportation, and expense settlement according to ORNL guidelines.
Plan and coordinate on-site and off-site meetings, workshops, conferences and related services.
Maintain a professional office atmosphere; greet and receive visitors (in person and over the phone) in a professional, courteous manner.
Exercise discretion with confidential matters.
Establish and maintain effective working relationships with internal staff members and external contacts.
Create, implement, and maintain filing systems and databases as required, and keep filing current for the group using SharePoint.
Work on multiple tasks in a limited amount of time in a fast-paced environment.
Set priorities appropriately, anticipate needs and requests, and be able to meet changing deadlines.
Maintain DOE directives/standards and training requirements.
Create requisitions and purchase orders based on appropriate ORNL guidelines.
Establish priorities and resolve scheduling of personnel, conference rooms, vehicles, and other resources.
Maintain a consistent, reliable work schedule during core business hours to meet the needs of staff.
Assist with special projects and assignments as needed.
Deliver ORNL's mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service.
Promote diversity, equity, inclusion, and accessibility by fostering a respectful workplace - in how we treat one another, work together, and measure success.
Basic
Qualifications:
A high school diploma and a minimum of 2 years of relevant office management and/or administrative support experience.
Working knowledge of Microsoft Office (Teams, Outlook, Word, PowerPoint, Excel, SharePoint, OneNote, and One Drive).
Excellent interpersonal, written, and oral communication skills.
Preferred
Qualifications:
Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory.
Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs.
Working knowledge of ORNL administrative policies, procedures, and internal systems (SAP, PAS, PALS, TravX, ORNL Buy, SBMS, eProp, etc.
).
Benefits at ORNL:
ORNL offers competitive pay and benefits programs to attract and retain talented people.
The laboratory offers many employee benefits, including medical and retirement plans and flexible work hours, to help you and your family live happy and healthy.
Employee amenities such as on-site fitness, banking, and cafeteria facilities are also provided for convenience.
Other benefits include:
Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.
This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.
We accept Word (.
doc,.
docx), Adobe (unsecured.
pdf), Rich Text Format (.
rtf), and HTML (.
htm,.
html) up to 5MB in size.
Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.
If you have trouble applying for a position, please email ORNLRecruiting@ornl.
gov.
ORNL is an equal opportunity employer.
All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.
UT-Battelle is an E-Verify employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$50.
1K - $63.
4K a year Estimated:
$50.
1K - $63.
4K a year 1 day ago 1 day ago 1 day ago Requisition Id 11251 Overview:
We are seeking an Administrative Assistant who will provide administrative support within the Isotope Science and Engineering Directorate at Oak Ridge National Laboratory (ORNL).
As part of our team, you will Major Duties/
Responsibilities:
Assist managers in managing communications through access and response to email requests actions.
Assist in managing meetings, including establishing priorities and resolving scheduling of personnel, conference rooms, vehicles, and other resources.
Assist the manager with the recruiting and hiring process, including coordination of interview schedules, site access and onboarding.
Assist managers and staff in coordinating visits, including coordinating travel according to ORNL guidelines, coordinating site access, and setting and managing agendas and seminars.
Manage information flow and communications with external and internal contacts including setting up appointments and calendar invitations.
Prepare and review a variety of written materials per company policy and guidelines.
Coordinate and prepare domestic and international travel requests, including reservations, conference registration, transportation, and expense settlement according to ORNL guidelines.
Plan and coordinate on-site and off-site meetings, workshops, conferences and related services.
Maintain a professional office atmosphere; greet and receive visitors (in person and over the phone) in a professional, courteous manner.
Exercise discretion with confidential matters.
Establish and maintain effective working relationships with internal staff members and external contacts.
Create, implement, and maintain filing systems and databases as required, and keep filing current for the group using SharePoint.
Work on multiple tasks in a limited amount of time in a fast-paced environment.
Set priorities appropriately, anticipate needs and requests, and be able to meet changing deadlines.
Maintain DOE directives/standards and training requirements.
Create requisitions and purchase orders based on appropriate ORNL guidelines.
Establish priorities and resolve scheduling of personnel, conference rooms, vehicles, and other resources.
Maintain a consistent, reliable work schedule during core business hours to meet the needs of staff.
Assist with special projects and assignments as needed.
Deliver ORNL's mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service.
Promote diversity, equity, inclusion, and accessibility by fostering a respectful workplace - in how we treat one another, work together, and measure success.
Basic
Qualifications:
A high school diploma and a minimum of 2 years of relevant office management and/or administrative support experience.
Working knowledge of Microsoft Office (Teams, Outlook, Word, PowerPoint, Excel, SharePoint, OneNote, and One Drive).
Excellent interpersonal, written, and oral communication skills.
Preferred
Qualifications:
Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory.
Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs.
Working knowledge of ORNL administrative policies, procedures, and internal systems (SAP, PAS, PALS, TravX, ORNL Buy, SBMS, eProp, etc.
).
Benefits at ORNL:
ORNL offers competitive pay and benefits programs to attract and retain talented people.
The laboratory offers many employee benefits, including medical and retirement plans and flexible work hours, to help you and your family live happy and healthy.
Employee amenities such as on-site fitness, banking, and cafeteria facilities are also provided for convenience.
Other benefits include:
Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.
This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.
We accept Word (.
doc,.
docx), Adobe (unsecured.
pdf), Rich Text Format (.
rtf), and HTML (.
htm,.
html) up to 5MB in size.
Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.
If you have trouble applying for a position, please email ORNLRecruiting@ornl.
gov.
ORNL is an equal opportunity employer.
All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.
UT-Battelle is an E-Verify employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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